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DEPUTY
PROOF OF IDENTITY
This chapter explains the requirements that
REGISTRAR
must be met for a person to prove his or her
identity for transaction issuance.
PROCEDURE
MANUAL

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Deputy Registrar Procedure Manual – Proof of Identity
TABLE OF CONTENTS
1 When Proof is Required ........................................................................................ 4
1.1 Requirements for Citizens .................................................................................. 4
1.2 Requirements for Permanent Residents ............................................................ 5
1.3 Requirements for Conditional Permanent Residents ......................................... 7
1.4 Requirements for Temporary Residents ............................................................ 8
1.5 One Document Credential Transactions .......................................................... 10
2 Five Elements of Identity ..................................................................................... 12
2.1 Full Legal Name & Date of Birth Requirements................................................ 12
2.2 Social Security Number Requirements ............................................................ 15
2.3 U.S. Citizenship or Legal Presence Requirements .......................................... 17
2.4 Residential Street Address Requirements ....................................................... 17
3 Acceptable Documents ....................................................................................... 20
3.1 Acceptable Documents List .............................................................................. 20
3.2 Acceptable Documents Exception Policy ......................................................... 21
3.3 Proof of SSN Exemption .................................................................................. 22
3.4 Name Change Documents ............................................................................... 24
3.5 Additional Acceptable Document Information .................................................. 25
3.6 Scans and Copies of Acceptable Documents .................................................. 27
4 U.S. Passport ........................................................................................................ 28
5 Acceptable USCIS Documents ............................................................................ 29
5.1 Documents for NR/NT Compliant Credential Issuance .................................... 29
5.2 Systematic Alien Verification for Entitlement (SAVE) Verification .................... 30
5.3 I-551 Documents .............................................................................................. 30
5.4 I-797 ................................................................................................................. 38
5.5 I-94 ................................................................................................................... 41
5.6 SEVIS I-20 and DS-2019 ................................................................................. 44
5.7 I-766 - Employment Authorization Document ................................................... 46
5.8 Temporary Protected Status ............................................................................ 47
5.9 Visa .................................................................................................................. 47
5.10 Other ............................................................................................................. 47
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Deputy Registrar Procedure Manual – Proof of Identity
6 Offender Release Cards ...................................................................................... 48
6.1 ODRC Offender Release Card ......................................................................... 49
6.2 DYS Offender Release Identification Card ....................................................... 50
6.3 U.S. Probation Department Northern District of Ohio Offender Release Card . 51
6.4 U.S. Probation Department Southern District of Ohio Offender Release Card 51
7 Sex (Gender) ......................................................................................................... 52
7.1 Declaration of Gender Change Procedures ..................................................... 52
8 International Driving Permit ................................................................................ 53
9 Acceptable Signatures ........................................................................................ 53
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Deputy Registrar Procedure Manual – Proof of Identity
1 WHEN PROOF IS REQUIRED
An applicant is required to prove identity for most transactions issued at a Deputy
Registrar Agency. Proof of identity is identified by five elements, which are described in
section 2 - Five Elements of Identity of this chapter. The Acceptable Documents List
provides a list of documents acceptable to prove identity.
Some transactions, such as an Ohio credential issuance, require more identification
than other transactions, like collecting a reinstatement fee payment. The documents
required are determined by the applicant’s status in the U.S., the credential held (if any),
and the type of transaction requested. Use the information in this section to determine
what documents are required for your applicant.
1.1 REQUIREMENTS FOR CITIZENS
U.S. citizens, including naturalized citizens and citizens born abroad, are required to
present proof of identity as described in Table 1-1 below.
Table 1-1: Required Documents for U.S. Citizens
Situation: Required documents:
Credential transactions: Standard issuance: Compliant issuance:
First credential issuance (not on Proof of the five elements (SSN Proof of the five elements (SSN
record) exemption does not apply) exemption does not apply)
DL/ID expired over six months, Proof of the five elements (See Proof of the five elements (See note
note #3) #3)
or when switching from Standard to
Compliant (Scan non-Ohio credential and (Scan all proof and if presented,
naturalization document, if non-Ohio credential)
presented)
Subsequent credential transaction One acceptable document (not One acceptable document (not
with no changes to name, DOB, scanned unless it is a BMV 5745 scanned unless it is a BMV 5745 or
SSN, or status in U.S., unless or naturalization document) naturalization document)
switching from Standard to
See section 1.5 – One Document See section 1.5 – One Document
Compliant
Credential Transactions of this Credential Transactions of this
chapter for details chapter for details
Subsequent credential transaction One acceptable document and One acceptable document and
with changes to name, DOB, SSN, proof of changed element proof of changed element
or status in U.S., unless switching
(Not scanned unless change was (Scan proof of change)
from Standard to Compliant
to status in U.S.)
Notes: 1. A regular “four-year” Ohio credential is issued to U.S. citizens.
2. Other documents may need scanned in addition to the identity documents.
3. See section 3.3 – Proof of SSN Exemption for exemption qualifications.
4. Naturalization certificates or certificates of citizenship must be scanned when presented due to
SAVE verification.
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Deputy Registrar Procedure Manual – Proof of Identity
Table 1-1 Continued: Required Documents for U.S. Citizens
Situation: Required documents:
Signing Minor’s DL/ID application See DR Manual–Drivers Chapter 13 for details.
Vehicle registration transactions Ohio credential or proof of SSN
for Ohio resident
Other transactions (not “DL/ID” or See specific manual chapter for the transaction in question – in general
“VR”) Ohio credential or proof of SSN is acceptable
Certifying Address for spouse or Ohio credential or proof of SSN
child (BMV 2336)
(See the BMV 2336 instructions in DR Manual–Forms for proof of
relationship requirements and scanning information)
1.2 REQUIREMENTS FOR PERMANENT RESIDENTS
A lawful permanent resident is defined as a non-U.S. citizen who has been granted
authorization under federal law to live and work in the United States on a permanent
basis. As proof of this status, a person is granted an I-551 Permanent Resident Card,
commonly referred to as a Green Card.
Permanent residents of the U.S. are required to present proof of identity as described in
Table 1-2.
Note: See section 2.1.1 – Establish a Name for information about truncated names
displayed on the I-551 or I-766.
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Deputy Registrar Procedure Manual – Proof of Identity
Table 1-2: Required Documents for Permanent Residents
Situation: Required documents:
Credential transactions: Standard issuance: Compliant Issuance:
First credential issuance (not on Proof of the five elements (SSN Proof of the five elements (SSN
record) exemption does not apply) exemption does not apply)
DL/ID expired over six months, Proof of the five elements (See note Proof of the five elements (See note
#3) #3)
or when switching from Standard to
Compliant (Scan all proof and if presented, the (Scan all documents including the
non-Ohio credential) non-Ohio credential, if it is
presented)
Subsequent credential transaction I-551 with or without the Ohio I-551 with or without the Ohio
with no changes to name, DOB, Credential (scan I-551) Credential (scan I-551)
SSN, or status in U.S., unless
See section 1.5 – One Document See section 1.5 – One Document
switching from Standard to
Credential Transactions of this Credential Transactions of this
Compliant
chapter for details chapter for details
Subsequent credential transaction I-551 and proof of changed element I-551 and proof of changed element
with changes to DOB, SSN, or
(Scan I-551 only) (Scan I-551 and proof of change)
status in U.S., unless switching
from Standard to Compliant
Subsequent credential transactions I-551 showing new name or I-551 or I-551 showing new name or I-551 or
with changes to name, unless unexpired foreign passport and I-797 unexpired foreign passport and I-797
switching from Standard to with acceptable case type showing with acceptable case type showing
Compliant the new name. (Scan I-551 and if the new name. (Scan I-551 and if
presented, the I-797) presented, the I-797)
Notes: 1. A regular “four-year” Ohio credential is issued to permanent residents.
2. Other documents may need scanned in addition to the identity documents.
3. See section 3.3 – Proof of SSN Exemption for exemption qualifications.
Signing minor’s DL/ID See DR Manual–Drivers Chapter 13 for details
application
Vehicle registration transactions Ohio credential or proof of SSN
for Ohio resident
Other transactions (not “DL/ID” or See specific manual chapter for the transaction in question – in general Ohio
“VR”) credential or proof of SSN is acceptable
Certifying Address for spouse or Ohio credential or proof of SSN
child (BMV 2336)
(See the BMV 2336 instructions in DR Manual–Forms for proof of
relationship requirements and scanning information)
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Deputy Registrar Procedure Manual – Proof of Identity
1.3 REQUIREMENTS FOR CONDITIONAL PERMANENT RESIDENTS
A lawful conditional permanent resident is defined as a non-U.S. citizen who has been
granted authorization under federal law to live and work in the United States on a
conditional basis. As proof of this status, a person is granted a conditional I-551
Permanent Resident card, commonly referred to as a Green Card. The conditional I-551
is valid for up to two years.
Conditional permanent residents of the U.S. are required to present proof of identity as
described in Table 1-3.
Note: See section 2.1.1 – Establish a Name for information about truncated names
displayed on the I-551 or I-766.
Table 1-3: Required Documents for Conditional Permanent Residents
Situation: Required documents:
Credential transactions: Standard issuance: Compliant Issuance:
First credential issuance (not on record) Proof of the five elements Proof of the five elements (SSN
(SSN exemption does not exemption does not apply)
apply)
(Scan all documents including the non-
(Scan all documents Ohio credential, if it is presented)
including the non-Ohio
credential, if it is presented)
Subsequent credential transaction Proof of the five elements Proof of the five elements (See note #3)
(includes DL/ID expired over six months (See note #3)
(Scan all documents including the non-
and when switching from Standard to
(Scan all documents Ohio credential, if it is presented)
Compliant) with no changes to name,
including the non-Ohio
DOB, SSN, or status in U.S.
credential, if it is presented)
Subsequent credential transaction with Proof of the five elements Proof of the five elements (See note #3)
changes to DOB or SSN unless (See note #3)
(Scan all documents)
switching from Standard to Compliant
(Scan all documents)
Subsequent credential transaction with Proof of the five elements, Proof of the five elements, including proof
changes to status in U.S. unless including proof of status of status change (See note #3)
switching from Standard to Compliant change (See note #3)
(Scan all documents)
(Scan all documents)
Subsequent credential transactions with Proof of the five elements Proof of the five elements (See note #3) –
changes to name, unless switching from (See note #3) – USCIS USCIS documents must display new
Standard to Compliant documents must display new name
name
(Scan all documents)
(Scan all documents)
Notes: 1. A nonrenewable/nontransferable (NR/NT) Ohio credential is issued to conditional permanent residents.
2. Other documents may need scanned in addition to the identity documents.
3. See section 3.3 – Proof of SSN Exemption for exemption qualifications.
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Deputy Registrar Procedure Manual – Proof of Identity
Table 1-3 (Continued): Required Documents for Conditional Permanent Residents
Situation: Required documents:
Signing minor’s DL/ID application See DR Manual–Drivers Chapter 13 for details
Vehicle registration transactions for Ohio credential or proof of SSN
Ohio resident
Other transactions (not “DL/ID” or See specific manual chapter for the transaction in question – in
“VR”) general Ohio credential or proof of SSN is acceptable
Certifying Address for spouse or Ohio credential or proof of SSN
child (BMV 2336)
(See the BMV 2336 instructions in DR Manual–Forms for proof of
relationship requirements and scanning information)
1.4 REQUIREMENTS FOR TEMPORARY RESIDENTS
A person with legal presence is defined as a non-U.S. citizen who has been granted
authorization under federal law to live and work in the United States on a TEMPORARY
basis. As proof of this status, a person is issued appropriate United States Citizenship
and Immigration Service (USCIS) documents indicating their temporary status.
Residents of the Federated States of Micronesia (FSM), Republic of Marshall Islands
(RMI), and Palau are referred to as citizens of the “Freely Associated States.” They are
nonimmigrants admitted to the U.S. for an indefinite period of time. They are not U.S.
citizens. See Table 5-9 for documents and issuance details.
Temporary U.S. residents are required to present proof of identity as described in
Table 1-4.
Note: The previous NR/NT credential can be used to prove address if the address on
the card is current.
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Deputy Registrar Procedure Manual – Proof of Identity
Table 1-4: Required Documents for Temporary Residents
Situation: Required documents:
Credential transactions: Standard issuance: Compliant Issuance:
First credential issuance (not on Proof of the five elements (SSN Proof of the five elements (SSN exemption
record) exemption does not apply) does not apply)
(Scan all documents including (Scan all documents including the non-
the non-Ohio credential, if it is Ohio credential, if it is presented)
presented)
Subsequent credential transaction Proof of the five elements (See Proof of the five elements (See note #3)
(includes DL/ID expired over six note #3)
NR/NT proof of identity and supplemental
months and when switching from
(Scan all documents including documents (See note #4)
Standard to Compliant) with no
the non-Ohio credential, if it is
(Scan all documents including the non-
changes to name, DOB, SSN, or
presented)
Ohio credential, if it is presented)
status in U.S.
Subsequent credential transaction Proof of the five elements (See Proof of the five elements (See note #3)
with changes to DOB or SSN note #3)
NR/NT proof of identity and supplemental
unless switching from Standard to
(Scan all documents) documents (See note #4)
Compliant
(Scan all documents)
Subsequent credential transaction Proof of the five elements, Proof of the five elements, including proof
with changes to status in U.S. including proof of status change of change (See note #3)
unless switching from Standard to (See note #3)
NR/NT proof of identity and supplemental
Compliant
(Scan all documents) documents (See note #4)
(Scan all documents)
Subsequent credential Proof of the five elements (See Proof of the five elements (See note #3) –
transactions with changes to note #3) – USCIS documents USCIS documents must display new name
name, unless switching from must display new name
NR/NT proof of identity and supplemental
Standard to Compliant
(Scan all documents) documents (See note #4)
(Scan all documents)
Notes: 1. A nonrenewable/nontransferable (NR/NT) Ohio credential is issued to temporary residents.
2. Other documents may need scanned in addition to the identity documents.
3. See section 3.3 – Proof of SSN Exemption for exemption qualifications.
4. See section 5.1 – Documents for NR/NT Compliant Credential Issuance for acceptable documents.
Signing minor’s DL/ID See DR Manual–Drivers Chapter 13 for details
application
Vehicle registration Ohio credential or proof of SSN
transactions for Ohio resident
Other transactions (not “DL/ID” See specific manual chapter for the transaction in question – in general Ohio
or “VR”) credential or proof of SSN is acceptable
Certifying Address for spouse or Ohio credential or proof of SSN
child (BMV 2336)
(See the BMV 2336 instructions in DR Manual–Forms for proof of relationship
requirements and scanning information)
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Deputy Registrar Procedure Manual – Proof of Identity
1.5 ONE DOCUMENT CREDENTIAL TRANSACTIONS
When applying for a subsequent credential issuance, an applicant may qualify for what
is known as a “one document transaction.” When qualified for a one document
transaction, the applicant is permitted to present one document from the Acceptable
Documents List for issuance.
If a Compliant credential is being issued, the document must be on the BMV 2430 and if
issuing a Standard credential, the document must be on the BMV 2424. In some cases,
the BMV 5745 can be used as the one acceptable document.
An applicant qualifies for a one document transaction when all the following criteria are
met:
• The applicant is a U.S. citizen or a permanent resident (permanent resident must
use I-551 as one document).
• An Ohio credential that is unexpired or expired less than six months is on file,
regardless of any suspensions.
• The applicant is not switching from a Standard to a Compliant credential.
• There are no changes to the applicant’s full legal name, date of birth, Social
Security Number (SSN), or status in the U.S.
Ohio credential is presented … Another document is presented …
If an Ohio credential, unexpired or If an acceptable document other than an Ohio
expired less than six months, is credential is presented, the transaction can
presented, the transaction can be be issued when all of the following criteria are
issued when all of the following criteria met:
are met:
• The BMV 5745 is completed due to an
• The name, date of birth, and Ohio credential not being presented.
photograph on the Ohio credential
• The name, date of birth, SSN, and status
matches the information and photo
in the U.S. recorded on the BMV 5745
on file.
match the record on file.
• The applicant matches the
• The applicant matches the photograph on
photograph on file. If the
file. If the photograph does not display, the
photograph does not display, a
transaction cannot continue.
Compliant credential cannot be
issued.
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Deputy Registrar Procedure Manual – Proof of Identity
BMV 5745 is presented …
If a BMV 5745 is presented as the one document for a “duplicate” DL/ID transaction
or a “replacement” TIPIC transaction, the transaction can be issued when all of the
following criteria are met:
• The name, residence address, date of birth, gender, SSN, and legal presence
status in the U.S. recorded on the BMV 5745 match the record on file. If
information on the BMV 5745 does not match the record, the customer must
present one other document from the acceptable documents list, and if
applicable, proof of the changed element.
• The applicant matches the photograph on file. If the photograph does not display,
the transaction cannot continue.
The BMV 5745 cannot be used in place of an acceptable document for new
issuances (including temporary IDs), renewals, upgrades, downgrades, changes to
restrictions/endorsements, or when any of the five elements change.
If the name and date of birth on the Ohio credential or the name, date of birth, and
status in the U.S. recorded on the BMV 5745 do not match the information on file,
additional documentation proving the mismatch is required.
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Deputy Registrar Procedure Manual – Proof of Identity
2 FIVE ELEMENTS OF IDENTITY
The Bureau of Motor Vehicles (BMV) requires an applicant to prove the five elements of
identity to obtain an Ohio credential unless the applicant qualifies for a “one document
transaction.” The five elements are:
• Full legal name • Social Security Number (SSN) if
• Date of birth assigned
• U.S. citizenship or legal presence • Residential street address
2.1 FULL LEGAL NAME & DATE OF BIRTH REQUIREMENTS
The applicant’s full legal name consists of his or her current first (given) name, middle
name, and last name (surname). To establish the applicant’s full legal name and date of
birth, he or she must present at least one acceptable document containing his or her full
legal name and date of birth. See section 3 - Acceptable Documents of this chapter for
more information about acceptable documents.
An applicant is not permitted to shorten, abbreviate, or use a nickname in place of the
legal name unless the applicant provides proof of their legal name noting the change.
Names previously shortened or abbreviated on the record in the DL System will need to
be changed to match the appropriate acceptable documents if they are presented at the
time of issuance.
Suffix. Suffixes, such as Jr., Sr., I, II, etc., are not a part of the full legal name. When an
applicant requests, you are permitted to add or remove a suffix from the applicant’s
name without documentation.
The applicant’s full legal name entered into BASS will be the name used for any
inquiries during issuance, such as SSA check and USCIS verification, and will also
display on the credential issued.
2.1.1 ESTABLISH A NAME
A full legal name needs established when:
• There is no record on file (the Inquiry Not In File page is used to enter name and
date of birth).
• There is a DX process but not a full record on file (only name, date of birth, and
SSN populate on the Personal Information page.)
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Deputy Registrar Procedure Manual – Proof of Identity
• A Compliant credential is being issued and there is no previous credential or the
previous credential is not Compliant (treat this as a new issuance).
The applicant’s full legal name can only be established using documents from the
Acceptable Documents List that prove full legal name or name change. Use the name
on the document proving name. If the name on the document is not the applicant’s
current full legal name, use the name requested as long as it is supported by acceptable
name change documents.
When an applicant presents an I-551 or I-766, the full legal name in BASS must be
spelled out as much as possible using the names on the documents presented. If the
front does not have the full legal name, use the front and the back of the I-551 or I-766
and the foreign passport, if it was presented, to obtain the full legal name.
2.1.2 NAME CHANGE
A name change is an update to the name established on record to reflect the applicant’s
current full legal name. See section 3.4 - Name Change Documents in this chapter for a
list of acceptable name change documents.
Proof of name change required. U.S. citizens must present additional documents to
prove name when any of the following situations apply:
• The document proving name does not display the current full legal name that the
applicant requests on the credential. See the exceptions below.
• The names on the documents proving citizenship and full legal name are not
consistent. See the exceptions below.
• The document proving name does not match the name in BASS when issuing
any Standard credential.
• The document proving name does not match the name in BASS when issuing a
Compliant credential and the previous credential is also Compliant.
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Exceptions. Proof of name change is not required when either of the following
situations apply:
• When issuing a Compliant credential and the previous credential was not
Compliant, the link between the name on record and the documents presented is
not needed when all of the documents match the current name on record. When
all of the documents do not match the current name on record, for example a
birth certificate in the maiden name, proof of the change is required. First-time
Compliant credentials are considered new issuances.
• When issuing a Standard credential, the previous credential is unexpired or
expired for any amount of time, the current name is on record, and at least one
acceptable document shows the current full legal name, additional documents
are not required. This exception applies to applicants that would be required to
present all five elements because the credential is expired past six months or the
applicant is returning to Ohio from another state/country.
If a temporary, conditional, or permanent U.S. resident has changed his or her name
since the legal presence documents were issued, updated legal presence documents
must be presented for the Ohio credential to display the applicant’s new name. A name
change is usually indicated on an I-797 with an acceptable case type. See section 5.4 -
I-797 of this chapter for I-797 case types. Additional documents are required if you
cannot determine the person at the counter is the person whose record is in BASS.
2.1.3 LEGAL NAME CHANGE OPTIONS
When an applicant changes his or her legal name, the applicant is permitted, but not
limited to:
• Replace the maiden last name with a married last name.
• Hyphenate or space the maiden and married last names.
• Replace the middle name with a married name and retain the maiden last name.
• Replace the middle name with the maiden name and use the married name as
the last name.
• Retain the middle name or initial and hyphenate the maiden and married last
names.
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• Revert last name from married name back to maiden name (personal choice or
divorce). Proof linking the current name to the maiden name is required and is
met by presenting one of the following documents/set of documents:
o Divorce or dissolution decree (does not need to state the use of the maiden
name) and birth certificate
o Marriage license or certificate and birth certificate
o Court ordered name change
• Change full legal name to an alternate name with a court ordered name change.
Contact the License Control help desk to review any unique situations that are not
included on the list above.
2.2 SOCIAL SECURITY NUMBER REQUIREMENTS
Federal law permits, and Ohio law requires, the applicant’s SSN to be on all
applications for Ohio credentials and vehicle registrations. The only exception is for
applicants who have never been issued an SSN.
To establish SSN, the applicant must present one acceptable document containing his
or her SSN. See section 3 - Acceptable Documents of this chapter for additional
information.
2.2.1 NO SSN ASSIGNED
An applicant who can demonstrate to the Registrar’s satisfaction that he or she has
never been assigned an SSN is permitted to apply for a Standard Ohio credential upon
giving acceptable proof of his or her true identity. True identity includes the person’s full
legal name, date of birth, U.S. citizenship or legal presence, and residential street
address.
An applicant who states he or she has never been assigned an SSN must complete the
BMV 2161 Applicant’s Affidavit No Social Security Number Assigned form before an
Ohio credential can be issued. Information and instructions for the BMV 2161 are
located in DR Manual–Forms.
When a record returns with no SSN on file, ask the applicant if he or she has been
assigned an SSN. Asking the question allows the record to be updated with an SSN that
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Deputy Registrar Procedure Manual – Proof of Identity
was assigned after the previous credential issuance. Contact the License Control help
desk to update the SSN.
Applicants who have an SSN on file but later attempt to revoke or cancel it, do not
qualify to use the BMV 2161.
In addition, a Commercial Driver License (CDL) or any Compliant credential cannot be
issued to an applicant who does not provide acceptable proof of his or her SSN.
2.2.2 RESISTANCE TO PROVIDE SSN
An applicant may comment that requiring a Social Security Number is "an invasion of
privacy."
As stated in the SOCIAL SECURITY ACT TITLE II. 42 U.S.C. 405(c)(2)(C)(i):
“It is the policy of the United States that any State (or political subdivision thereof) may,
in the administration of any tax, general public assistance, driver's license, or motor
vehicle registration law within its jurisdiction, utilize the Social Security account numbers
issued by the Commissioner of Social Security for the purpose of establishing the
identification of individuals affected by such law, and may require any individual who is
or appears to be so affected to furnish to such State (or political subdivision thereof) or
any agency thereof having administrative responsibility for the law involved, the Social
Security account number (or numbers, if he has more than one such number) issued to
him by the Commissioner of Social Security.”
If an applicant has an SSN but refuses to provide it, the Ohio credential cannot be
issued.
2.2.3 NAME ON PROOF OF SSN DOCUMENT
When issuing a Standard or Compliant credential, the name on the document proving
SSN does not have to match the applicant’s current legal name exactly (with exception
of using the BMV 5745). A document proving SSN is also acceptable in the following
situations:
• Missing middle name. The middle name is not required to display on the
document that proves SSN.
• Middle initial. A document proving SSN that displays a customer’s middle initial
instead of middle name is acceptable.
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Deputy Registrar Procedure Manual – Proof of Identity
The transaction can continue as long as an SSA code message does not display on the
Personal Information page.
When issuing a Compliant credential, the name on the document proving SSN does not
need to match the full legal name used to issue. Regardless of the name on the
document proving SSN, BASS verifies the name entered into BASS, date of birth, and
SSN through Social Security Administration (SSA). The transaction will stop if SSA does
not verify the three pieces of information successfully. If the applicant’s name is not
verified through SSA, the applicant must first change his or her name with SSA to obtain
a Compliant credential with the requested name.
When a Compliant issuance is stopped due to a name mismatch, the applicant has the
option to obtain a Standard credential as long as proof of name change is presented to
link the name on the documents. Once proof of name is satisfied, bypass the “Code 3 –
Name Does Not Match” message and continue issuing the transaction.
2.3 U.S. CITIZENSHIP OR LEGAL PRESENCE REQUIREMENTS
All applicants requesting an initial credential issuance or applicants whose status in the
U.S. has changed are required to show proof of U.S. citizenship or legal presence. To
establish U.S. citizenship, lawful permanent residence, or legal presence, the applicant
must present appropriate acceptable documents based on his or her status in the U.S.
See sections 3 - Acceptable Documents and 5 - Acceptable USCIS Documents of this
chapter to determine acceptable proof of U.S. citizenship, lawful permanent residence,
and legal presence documents.
2.4 RESIDENTIAL STREET ADDRESS REQUIREMENTS
If the documents presented to prove name, date of birth, SSN, and citizenship or legal
presence do not establish the applicant’s current Ohio residential street address, the
applicant must present additional documentation containing his or her name and current
Ohio address to establish that address to the satisfaction of the BMV Registrar or
Deputy Registrar.
Any document on the BMV 2424 Acceptable Documents List for Standard Cards that
contains the applicant’s current Ohio street address is acceptable as proof of Ohio
street address for issuance of a Standard card.
Any document on the BMV 2430 Acceptable Documents List for Compliant Cards that
contains the applicant’s current Ohio street address is acceptable as proof of Ohio
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street address for issuance of a Compliant card. Two documents from different sources
are needed to prove address for a Compliant card.
A post office box or other mailbox address is not acceptable as a residential street
address. Any exception to this must be verified and approved through the License
Control help desk.
2.4.1 PROOF OF ADDRESS
An applicant must present documentation that proves his or her current Ohio address
when:
• An Ohio credential has never been issued.
• An Ohio credential is expired over six months.
• An out-of-state license is converted to Ohio.
• A non-U.S. citizen applies for a credential.
If an applicant updated his or her address through the mail or BMV website and the
address returned in BASS at the time of issuance is correct, no additional
documentation is required unless one of the situations above apply.
2.4.2 DECLARATION OF ADDRESS
A U.S. citizen or permanent resident who holds an Ohio credential that is unexpired or
expired less than six months is permitted to declare his or her residential street address
without additional proof.
A BMV 5745 Application Information for Ohio Driver License or ID Card form is not
required when an applicant changes his or her address unless the form is needed for
another reason.
To determine if an applicant holds an Ohio credential that is unexpired or expired less
than six months, complete an inquiry in BASS by starting a DL/ID transaction and
entering the customer’s identifier. The expiration date of the last card issued will display
at the top of the Personal Information page with exception to expired identification
cards. Contact the License Control help desk to confirm the expiration date of an
expired identification card.
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2.4.3 NAME ON PROOF OF ADDRESS DOCUMENT
When issuing a Standard or Compliant credential, the name on the document proving
Ohio address does not have to match the applicant’s current legal name exactly. A
proof of address document is acceptable in the following situations:
• Nickname or shortened name. Commonly used “nicknames” or names
shortened to the first syllable or two, may be acceptable on documents presented
to prove an Ohio street address. Common examples are listed below:
Nicknames: Shortened:
o Peggy for Margaret o Don for Donald
o Bill for William o Tom or Tommy for Thomas
o Dick for Richard o Mike for Michael
o Jack for John o Charlie for Charles
o Tony for Anthony o Deb or Debbie for Deborah
o Bob for Robert o Sue for Susan
o Jenny for Jennifer
• Middle name. The customer’s middle name or middle initial is not required to
display on documents presented to prove Ohio street address.
• Full legal name. A middle name commonly used by the customer in place of
their first name is acceptable on documents presented to prove Ohio street
address. A few examples are listed below:
o Curt Smith for John Curtis Smith
o Don Black for Stewart Donald Black
o Ann Williams for Margaret Ann Williams
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3 ACCEPTABLE DOCUMENTS
The acceptable documents list is defined by Ohio Administrative Code (O.A.C.) section
4501:1-1-21 and is separated into the following categories:
• Source documents to prove full legal name and date of birth;
• Source documents to prove Social Security Number;
• Source documents to prove U.S. citizenship or legal presence;
• Supplemental documents to supplement the source documents, if needed; and
• Additional documents to prove residential street address if it is not on the source
documents.
Acceptable documents presented must be the original or a certified copy (photocopy
bearing a certification by the issuing authority). Uncertified copies or copies of certified
documents are not acceptable.
Only issue transactions when the applicant presents sufficient acceptable documents.
Additional documentation may be required if the documents presented are questionable
or do not sufficiently prove identity. Contact the License Control help desk for
assistance if the customer presents questionable documentation.
Refer to your fraudulent document training to help identify authentic versus fraudulent
documents.
3.1 ACCEPTABLE DOCUMENTS LIST
The BMV 2424 Acceptable Document List for Standard Cards and the BMV 2430
Acceptable Document List for Compliant Cards contain the complete lists of acceptable
documents for Standard and Compliant issuances. Both forms are available in BASS by
clicking the Documents button. Interactive acceptable document checklists are available
on the BMV website at https://www.bmv.ohio.gov/dl-identity-documents.aspx in addition
to the BMV 2424 and BMV 2430.
Spanish and Somali translations are also available in BASS and on the BMV website.
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3.2 ACCEPTABLE DOCUMENTS EXCEPTION POLICY
Applicants who, for reasons beyond their control, are unable to present all necessary
documents for the issuance of an Ohio credential, and must rely on alternate
documents to establish identity or date of birth, may request an exception in accordance
with 6 C.F.R. § 37.11, O.A.C. 4501:1-1-21, and this exceptions policy process.
Alternative documents to demonstrate lawful status only applies to U.S. citizens.
No exceptions shall be granted at the Deputy Registrar level.
When an applicant presents proposed alternate documents, make reasonable efforts to
establish the authenticity of the alternate documents each time they are presented.
Contact the License Control help desk to request an exception. Fax all acceptable
documents and all proposed alternative documents to License Control. The License
Control help desk staff will approve or deny the request using additional exception
policy steps.
If the request is approved, indicate the approval in BASS by answering yes to the
License Control question on the Personal Information page and entering the required
information (shown below). Scan the alternate documents.
Registrar approved documents. The Registrar has approved the use of the
document(s) listed below without the need to go through the exceptions process for
case-by-case approval:
Pay Stub – A pay stub displaying the applicant’s name and full Social Security
Number (not handwritten), from the current or last previous tax year is acceptable to
prove SSN. A pay stub can also prove address if it contains the applicant’s address.
Residential Rental Agreement – A residential rental agreement or lease, which lists
the full address of the property, first and last names of lessee(s), and establishes the
terms and conditions concerning the use and occupancy of the leased property, is
acceptable as proof of Ohio residential address.
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BMV 2443 – The BMV 2443 Ohio Interim Documentation is acceptable as
identification in the same situations that an Ohio credential is acceptable as long as
the BMV 2443 is within 60 days of the issue date. Additional BMV 2443 acceptance
information:
• Verify the information on the BMV 2443 the same way as you verify information
on an Ohio credential.
• When a BMV 2443 is presented in place of an Ohio credential for the issuance of
another credential, the BMV 5745 is not required due to the card not being
presented.
• The BMV 2443 can serve as proof of address. If a kerchunked Ohio credential is
presented with the BMV 2443, the combination is considered one proof of
address.
• When issuing a DL correction, the physical card must be presented unless the
correction is due to an issue with the address.
3.3 PROOF OF SSN EXEMPTION
The federal REAL ID Modernization Act allows the issuance of a Compliant credential
without the applicant presenting proof of SSN in certain situations. Additionally, Ohio
Administrative Code 4501:1-1-21 allows the equivalent exemptions for the issuance of a
Standard credential.
One of the situations in Part A below must apply and all of the criteria in Part B below
must be met for the SSN exemption to apply.
Part A. The proof of SSN exemption applies in any of the following situations:
• Standard to Complaint - The applicant has a regular or NR/NT Standard Ohio
credential on file and is switching to a Compliant credential.
• NR/NT Credential - The applicant has an NR/NT credential on file and is
requesting another credential, Standard or Compliant.
• Conversion with Existing Ohio Record - The applicant is converting an out-of-
state license and has a previous Ohio credential on file.
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• Expired Credential - The applicant has a Standard or Compliant credential on
file that is expired more than 6 months.
Note: The Ohio credential on file can be unexpired or expired for any amount of time
and does not need to be presented.
Part B. In any of the situations listed in Part A, the following criteria must also be met:
• SSN on File - The SSN is on file as a part of a previously issued Ohio credential.
• SSN Matches - The SSN recorded on the BMV 5745 matches the SSN in BASS.
If the SSN on the BMV 5745 does not match, do not provide the customer
with the SSN in the system. Ask the applicant to verify the SSN written on the
BMV 5745. The customer is permitted to correct it and initial the change on
the BMV 5745.
If the customer makes no changes and confirms the SSN on the BMV 5745 is
correct, the customer does not qualify for the proof of SSN exemption. Proof
of SSN is required. Follow fraudulent document procedures if you suspect
fraud.
• SSA Check - The SSA check successfully verifies the SSN through Social
Security On-Line Verification (SSOLV). Procedures for the SSA check apply. Any
mismatch must be resolved before proceeding with a Standard or Compliant
issuance.
Scanning & transaction review. When an applicant qualifies for the proof of SSN
exemption, no additional proof of SSN besides the BMV 5745 needs scanned during the
transaction.
Unchanged procedures. The proof of SSN exemption does not change procedures for
any situation other than when all criteria listed above are met. Unchanged procedures
include:
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• One document transactions - A document from the acceptable documents list
or BMV 5745 must be presented according to the procedures in section 1.5 -
One Document Credential Transactions.
• BMV 5745 – A BMV 5745 is still only required when one or more of the boxes at
the top of the form apply.
• Fraudulent document procedures – If you suspect fraud, follow fraudulent
document procedures.
3.4 NAME CHANGE DOCUMENTS
If the source documents do not establish the applicant’s full legal name, or the names
on the documents are inconsistent, additional documents must be presented to
establish full legal name. Any of the documents listed below are acceptable for this
purpose when issuing a credential:
• Original or certified copy of Marriage certificate or marriage license
• Certified copy of a decree of divorce dissolution, or annulment of marriage
• Certified copy of a court ordered name change
• U.S. Passport – U.S. passport/passport card is not listed specifically in O.A.C.
but has been approved by the BMV Registrar.
• Registrar approved documents – Any other genuine and reliable document
approved by the BMV Registrar. Contact the License Control help desk for
assistance regarding documents that are not listed.
Naturalized citizen with name change. A naturalized citizen who changes his or her
name with the naturalization process must present proof of the name change along with
the naturalization document. Proof of name change may be an attachment issued by
USCIS along with the Naturalization Certificate.
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3.5 ADDITIONAL ACCEPTABLE DOCUMENT INFORMATION
The information in this section provides additional details about specific acceptable
documents. This information is not included on the BMV 2424 or BMV 2430.
Birth Certificate – Use the information below when determining if the birth record
presented is acceptable:
• Birth records from a hospital or church are not acceptable. Records must be from
an appropriate government agency, which includes Vital Statistics.
• Birth certificates issued by Puerto Rico prior to July 1, 2010 are not acceptable.
The documents listed below are acceptable in place of a birth certificate:
• A wallet-size birth certificate issued by an appropriate government agency of any
state is acceptable if it meets the requirements of a standard-size birth certificate.
• A Birth Certificate Abstract or Certificate of Birth issued by any vital statistic
offices in Ohio (regardless of the applicant’s county of birth) is acceptable if it is
printed on security paper with a raised seal, signature, and boarder on all four
edges.
Certified copy of a court order – The court order, with or without the date of birth,
must be signed by a judge or magistrate. If using it to prove date of birth, it must contain
the date of birth. Examples of a court order include marriage license, divorce decree,
name change document, modification orders on a court ordered suspension, adoption
papers, or bankruptcy. Copies of a certified traffic ticket are not acceptable.
Social Security Card – Use the following information to verify validity of the card:
• As of April 3, 2007, the issue date displays in MM/DD/YYYY format under the
signature line. All versions of the paper Social Security card issued prior to April
3, 2007 are acceptable.
• If the back of the Social Security card states “do not laminate” and the card is
laminated, the card cannot be accepted regardless of issue date.
Note: Do not send an applicant to the SSA to change only a middle initial or name
on the card or to obtain a letter stating an SSN has never been assigned, unless
BASS gives an error on verification.
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W-2 “Wage and Tax Statement” – The W-2 is provided by most employers to show
wages, salaries, tips, etc. paid to employees and taxes withheld. A 1040 form is not
acceptable for proof of SSN. A W-2 is acceptable for two years from the issue year. As
an example, a 2020 W-2 can be used in 2021 and 2022.
1099 Form – “Last previous” refers to the current tax year and the immediately
preceding tax year.
BMV 5745 “Application Information for Ohio Driver License or ID Card” – O.A.C.
4501:1-1-21 lists the BMV 5745 as an acceptable document to prove SSN when the full
SSN is recorded on the form, matches the existing record in the system, SSA is not
offline, and there is no SSA mismatch at the time of issuance.
Military discharge separation papers – Military discharge separation papers include a
DD-214 or a DD-215, which is a correction to a DD-214. If a DD-215 is presented, the
DD-214 must also be presented. If the military discharge separation papers are used to
obtain an Ohio credential at no cost due to the applicant being a disabled veteran, the
documentation must indicate an honorable discharge.
School record or transcript – The document must be a certified copy or
stamped/sealed by the school administrator, principal, assistant principal, or school
office secretary. A General Education Diploma (GED) is also acceptable.
Federal or Ohio income tax return filing – The 1040 or other filing document
presented must show proof of filing. An e-mail confirmation is acceptable when copies
are obtained from online source. “Last previous” refers to the current tax year and the
immediately preceding tax year.
Ohio Concealed Weapons Permit – The permit must be a valid Ohio issued permit
with photograph and contain all of the following information to be accepted:
• Name • Issue date
• Address • Expiration date
• Date of Birth • Applicant’s signature
• Photograph
Ohio Learner’s Permit – An Ohio Temporary Instruction Permit Identification Card
(TIPIC) is the Ohio learner’s permit.
State Issued Learner’s Permit – States other than Ohio may indicate learner’s permit
on the back of the card as a restriction.
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Proof of Address documents – The information below applies to documents that
prove address:
• A photocopy or printed screenshot of a document used to prove address is
acceptable as long as the name, address, and date (if applicable) are included.
As an example, a screenshot of a bank statement is acceptable if the screenshot
is printed.
• Applicants are permitted to redact account and financial information from the
proof of address documents.
Marriage Certificate – A marriage certificate must be in English or translated into
English.
Ohio concealed weapons permit * – A valid Ohio concealed weapons permit, with a
photograph, is acceptable to prove name and date of birth only for a Standard issuance
if it is included on the document.
Medical records * - Medical records from a doctor or hospital are acceptable to prove
SSN only for a Standard issuance if the full SSN is included on the document.
* Documents marked with an asterisk are listed as an acceptable document in O.A.C.
4501:1-1-21 but in most cases, do not include the information required to prove the
elements. These documents are not listed on the BMV 2424 and BMV 2430 acceptable
documents lists but are acceptable only if the information is contained on the document.
3.6 SCANS AND COPIES OF ACCEPTABLE DOCUMENTS
Documents presented to prove identity are not to be scanned or copied unless required
for the transaction being issued or for an Investigative Review.
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4 U.S. PASSPORT
In March of 2021, the U.S. Department of State began issuing what is called the Next
Generation Passport (pictured below), which replaced the issuance of the e-Passports
by mid-2022. U.S. e-Passports remain valid until their expiration date.
Table 4-1: e-Passport vs. Next Generation Passport
Feature: e-Passport: Next Generation
Passport:
Electronic chip Included; displays on Included; displays on
cover cover
Data page Laminated paper Multilayer polycarbonate
Photo Printed in color Black and white; laser
engraved
Passport number Nine numbers Nine characters - one letter
followed by eight numbers
Passport number Displays on data page Displays on data page;
location
Perforated through bottom
of booklet and back cover
Issuance began 2007 March 2021
 Details about passport verification in BASS using USPVS is available in chapter 10
of DR Manual–Drivers.
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5 ACCEPTABLE USCIS DOCUMENTS
The documents listed in this section are acceptable for proof of lawful permanent
residence, legal presence, or naturalization in the U.S. The information needed to enter
into BASS when issuing a credential is also included.
Refer to your fraudulent document training to help identify authentic versus fraudulent
documents.
Establish the applicant’s full legal name using the document that proves lawful status.
5.1 DOCUMENTS FOR NR/NT COMPLIANT CREDENTIAL ISSUANCE
An NR/NT Compliant credential can be issued when the applicant presents acceptable
documents proving the five elements, including NR/NT proof of identity documents and
a different supplemental USCIS documents (when needed).
NR/NT proof of identity documents (one Supplemental USCIS documents proving
must be presented): legal presence (cannot be the same as NR/NT
proof of identity document):
• Valid and unexpired I-551
• Valid and unexpired I-766* • DS-2019
• Unexpired foreign passport with • I-20
valid, unexpired Visa and I-94* • I-766
• Valid and unexpired Ohio • I-551
Compliant credential* • I-797 with acceptable case types
• I-94 with acceptable requirements
*A supplemental document must also
• MAVNI
be presented.
• PPR
• Other USCIS documents approved by
the Registrar
Click the document link to see additional information about accepting that document.
 See chapter 2 of DR Manual–Drivers for details about NR/NT Compliant credential
issuance.
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5.2 SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENT (SAVE)
VERIFICATION
Acceptable USCIS documents presented by U.S. citizens (Certificates of Naturalization
or Citizenship), and non-U.S. citizens will be verified through the SAVE program ran by
USCIS. There may be delays in the verification process and applicants may not be
verified immediately (and be sent to Step 2 or Step 3) at the Deputy Registrar Agency.
In these situations, please refer the applicant to the BMV 2443 that prints for the
customer at the end of the transaction.
 For assistance with inputting information in BASS for SAVE verification purposes,
refer to the DR Manual–USCIS Verification.
 Additional SAVE verification details are also available in chapter 10 of DR Manual–
Drivers.
5.3 I-551 DOCUMENTS
An I-551 card may be referred to as a Permanent Resident Card, Resident Alien Card,
or Green Card. I-551 cards issued to lawful permanent residents allow the person to
permanently live and work in the U.S. as long as the terms of the stay are not violated.
An I-551 issued to a temporary resident of the U.S. allows the individual to be in the
U.S. for a specific amount of time.
Unless the I-551 expires before the applicant’s 16th birthday, foreign residents must
have their I-551 replaced when they turn 14 years of age. Do not issue a transaction if
the applicant cannot be identified as the person in the I-551 photo. Advise the customer
to obtain a new I-551 card with a current photo.
To determine if the I-551 was issued prior to the 14th birthday, use the following
calculation:
Expiration date of I-551 – 10 years = Issue date of I-551
Issue date of I-551 – DOB = Age at which the card was issued
When an applicant presents an I-551 or I-766, the full legal name in BASS must be
spelled out as much as possible using the names on the documents presented. If the
front does not have the full legal name, use the front and the back of the I-551 or I-766
and the foreign passport, if it was presented, to obtain the full legal name.
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5.3.1 ACCEPTABLE I-551 DOCUMENTS
USCIS issues I-551 documents five ways. There are different issuing procedures for
each document presented. See Tables 5-1 through 5-5 below for details.
Table 5-1: Ten-Year I-551 Cards
Ten-Year I-551 issued prior to May 1, 2017 (valid until expiration)
Ten-year I-551 (02-2016 revision) issued as of May 1, 2017 and concurrently with 12-2021
revision until materials are depleted (valid until expiration)
Ten-year I-551 (12-2021 revision) issued as of January 30, 2023
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Table 5-1 Continued: Ten-Year I-551 Cards
Issued to: Lawful permanent residents of the U.S.
Identifiers: • Time frame between resident since date and expiration date is 10
years or greater ("Ten-Year" does not display on card)
• Category code indicates ten-year card (see Table 5-6 for codes)
Acceptable as: • Unexpired I-551 card or card without expiration date
• Expired I-551 card with red extension sticker
Select in BASS: “I-551” on the Personal Information page
Exp. Date in BASS: No expiration date needs entered. If the field displays, leave it blank.
DL/ID Exp. Date: BASS defaults to the appropriate expiration date for the Ohio credential
being issued
DL/ID Issued: Regular
Table 5-2: Two-Year Conditional I-551 Cards
Issued to: Individuals with legal presence in the U.S.
Identifiers: • Time frame between resident since date and expiration date is no more
than two years ("Two-Year Conditional" does not display on the card)
• Category code indicates two-year card (see Table 5-6 for codes)
Acceptable as: • Unexpired I-551 card
• Expired I-551 card with a red extension sticker
Select in BASS: “I-551T” on the Personal Information page
Exp. Date in BASS: Enter expiration date displayed on the I-551
DL/ID Exp. Date: BASS uses the I-551 expiration date or the default expiration date,
whichever occurs first
DL/ID Issued: Nonrenewable/nontransferable
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Table 5-3: I-94 Stamped as Temporary I-551
Issued to: Individuals with legal presence in the U.S.
Identifiers: • “Upon endorsement serves as temporary I-551 evidencing permanent
residence for one year” will be stamped to the right of the photo
• The stamp will also include an issue date and a valid until date
Compliant Select “I-551T PP/94 WO EXP” on the Personal Information page to
Issuance: issue for one year from the current date. No expiration date needs
entered. If the field displays, leave it blank.
Standard Select “I-551T PP/94 WITH EXP” on Personal Information page. Enter
Issuance: one year from the issue date on the I-94 stamp unless USCIS
specifically provides an alternate date on the I-551T.
DL/ID Issued: Nonrenewable/nontransferable
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Table 5-4: Visa Indicating Temporary I-551
Issued to: Individuals with legal presence in the U.S.
Identifiers: • “Upon endorsement serves as temporary I-551 evidencing permanent
residence for 1 year” displays below the photo
• The stamp date will be on the page above the Visa
Compliant Select “I-551T VISA WO EXP” on the Personal Information page to
Issuance: issue for one year from the current date. No expiration date needs
entered. If the field displays, leave it blank.
Standard Select “I-551T VISA WITH EXP” on Personal Information page. Enter
Issuance: one year from the visa issue date or one year from the arrival date on
the I-94, whichever is greater.
DL/ID Issued: Nonrenewable/nontransferable
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Table 5-5: Foreign Passport Stamped as Temporary I-551
Issued to: Individuals with legal presence in the U.S.
Identifiers: • “Processed for I-551 temporary evidence of lawful admission for
permanent residence” will be stamped on a passport page
• The stamp will also include a valid until date
Compliant Select “I-551T PP/94 WO EXP” on the Personal Information page to
Issuance: issue for one year from the current date. No expiration date needs
entered. If the field displays, leave it blank.
Standard Select “I-551T PP/94 WITH EXP” on the Personal Information page.
Issuance: Enter one year from the issue date on the stamp.
DL/ID Issued: Nonrenewable/nontransferable
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5.3.2 TEN-YEAR AND TWO-YEAR I-551 CATEGORY CODES
The category code on the I-551 card determines if it is a ten-year or two-year I-551. The
category codes displayed in Table 5-6 indicate the card is a ten-year I-551 and category
codes displayed in Table 5-7 indicate the card is a two-year I-551.
Contact the License Control help desk if a code is not in either table.
Table 5-6: Ten-Year I-551 Category Codes
A B C D
A11 A36 A47 AA8 AR1 B11 B33 CH6 CU9 DS1 DV1
A12 A37 A48 AM1 AR6 B12 B36 CNP CU10 DT1 DV2
A16 A38 AA1 AM2 AS1 B16 B38 CUO CUX DT2 DV3
A17 A41 AA2 AM3 AS2AS3 B17 BX1 CUP DT3 DV6
A31 A42 AA3 AM6 AS6 B20 BX3 CU6 DT6 DV7
A32 A43 AA6 AM7 AS7 B29 BX6 CU7 DT7 DV8
A33 A46 AA7 AM8 AS8 B31 BX8 CU8 DT8
E F H I
E4 E19 E34 EC6 F11 F27 F43 HK1 IB1 IF2 IW1
E5 E21 E35 EC7 F12 F28 F46 HK2 IB2 IR1 IW2
E10 E22 E36 EC8 F16 F29 F47 HK3 IB3 IR2 IW6
E11 E23 E37 ESI F17 F31 F48 HK6 IB6 IR3 IW7
E12 E26 E39 EW3 F20 F32 FX1 HK7 IB7 IR4
E13 E27 E51 EW4 F21 F33 FX2 HK8 IB8 IR5
E14 E28 E52 EW5 F22 F36 FX3 IC6 IR6
E15 E30 E53 EW8 F23 F37 FX6 IC7 IR7
E16 E31 E56 EW9 F24 F38 FX7 IC8 IR0
E17 E32 E57 EW0 F25 F41 FX8 IC9 IR8
E18 E33 E58 F26 F42 IF1 IR9
J K L M N O
JW1 KIP LA6 LB6 MB3 MP5 MR0 NA3 NP0 NP7 OIM
KIC LB1 LB7 M83 MR6 NA NP5 NP8 OP1
LB2 M93 MR7 NP1 NP6 NP9
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Table 5-6 Continued: Ten-Year I-551 Category Codes
P R S
P1-1 P7 P28 P5-2 R16 RE3 S13 SC6 SE7 SJ2 SL6
P1-2 P8 P31 P51 R2 RE6 S16 SC7 SE8 SJ6 SM1
P2-1 P6-1 P32 P52 R26 RE7 S26 SD1 SHE SJ7 SM2
P2 P6-1 P33 P53 R3 RE8 SA1 SD2 SEK SK1 SM3
P3 P6-3 P36 P56 R51 RN6 SA2 SD3 SF1 SK2 SM4
P21 P11 P37 P57 R86 RN7 SA3 SD6 SF2 SK3 SM5
P23 P12 P38 P58 RE1 RN8 SA6 SD7 SF6 SK4 SR1
P26 P16 P41 P61 RE2 SA7 SD8 SG1 SK6 SR2
P28 P17 P42 P62 SA8 SE1 SG2 SK7 SR3
P3-1 P21 P43 P63 SB1 SE2 SG6 SK8 SR6
P3-2 P22 P46 P66 SC1 SE3 SG7 SK9 SR7
P4-1 P23 P47 P67 SC2 SE6 SJ1 SL1 SR8
P4-2 P26 P48 P68
P4-6 P27 P5-1
T V W Y Z
T2 VI-5 W16 Y-1 Y-5 Y-9 Y-13 Y-64 Z-3 Z1
T3 VI-6 W26 Y-2 Y-6 Y-10 Y-14 Z03 Z11
T51 VI-7 W36 Y-3 Y-7 Y-11 Y-15 Z33 Z13
TW1 VI-10 Y-4 Y-8 Y-12 Y-16 Z66 Z66
Table 5-7: Two-Year I-551 Category Codes
C
C2-1 C4-2 C12 C23 C23C28 C37 C47 C57 CF1 CX1
C2-2 C4-3 C16 C24 C29 C38 C48 C58 CF2 CX2
C2-3 C4-6 C17 C25 C31 C41 C51 CB1 CR1 CX3
C2-6 C4-7 C20 C26 C32 C42 C52 CB2 CR2 CX6
C2-7 C4-8 C21 C27 C33 C43 C53 CB6 CR6 CX7
C4-1 C11 C22 C28 C36 C46 C56 CB7 CR7 CX8
N P T X Y Z
NP2 P71 P76 T51 T53 T57 XB Y64 Z2 Z Z66
NP7 P72 T52 T56 T58 XB3 Z11 Z33
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5.4 I-797
A Form I-797 is issued by USCIS most commonly as a Notice of Action to communicate
with the individual for many different reasons, such as approval of an application or
petition, or as a replacement Form I-94. Acceptable notice types are: receipt notice,
approval notice, and fee waiver notice. See Figure 5-1 below.
Photocopies of an I-797 approval notice or an I-797C indicating a notice type of fee
waiver, transfer, or receipt
notice on plain white paper are
acceptable. Photocopies do not
need to be on colored paper.
Use Table 5-8 below to help
determine what requirements
need met when an applicant
presents an I-797 for the
issuance of an Ohio credential.
Figure 5-1: Sample image of an I-797
Table 5-8: I-797 Case Type Requirements
I-797 case type: Requirements and BASS entries:
I-90 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 I-90 WO EXP” on the Personal Information page to issue for
Application to
one year from the current date. No expiration date needs entered. If the
Replace
field displays, leave it blank.
Permanent
Resident Card Standard issuances. Also need an expired I-551 or an unexpired
Passport, unless presenting an I-551 card they have applied to replace.
Select “I-797 I-90 WO EXP” on the Personal Information page to issue for
four years from the current date. No expiration date needs entered. If the
field displays, leave it blank.
I-765 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Application for
year from the current date. No expiration date needs entered. If the field
Employment
displays, leave it blank.
Authorization
Standard issuances. Also need an unexpired Passport. Select “I-797
WITH EXP” on the Personal Information page and enter one year from
the notice date as the expiration date.
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Table 5-8 Continued: I-797 Case Type Requirements
I-797 case type: Requirements and BASS entries:
I-129 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Petition for a
year from the current date. No expiration date needs entered. If the field
Nonimmigrant
displays, leave it blank.
Worker; or
Standard issuances. Also need an unexpired Passport. Select “I-797
I-140
WITH EXP” on the Personal Information page and enter the date
Immigrant indicated in Notice Type or, if not available, one year from the notice date
Petition for Alien as the expiration date.
Workers
I-485 Compliant issuances. Also need an NR/NT proof of identity document.
Select “PPR WO EXP” (Pending Permanent Resident) page to issue for
Application to
one year from the current date. No expiration date needs entered. If the
Register
field displays, leave it blank.
Permanent
Residence or Standard & Compliant issuances. Also need an unexpired Passport.
Adjust Status Select “PPR WO EXP” (Pending Permanent Resident). No expiration
date needs entered. If the field displays, leave it blank.
I-539 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Application To
year from the current date. No expiration date needs entered. If the field
Extend/Change
displays, leave it blank.
Nonimmigrant
Status Standard issuances. Also need an unexpired Passport. Select “I-797
WITH EXP” on the Personal Information page and enter the date
indicated in Notice Type or, if not available, one year from the notice date
as the expiration date.
N-400 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Application for
year from the current date. No expiration date needs entered. If the field
Naturalization
displays, leave it blank.
Standard issuances. Also need an unexpired or expired I-551 or an
unexpired Passport. Select “I-797 WITH EXP” on the Personal
Information page and enter four birthdays from the current date as the
expiration date.
N-565 First-time issuance (Compliant or Standard). Select “I-797 N565” on
the Personal Information page to issue for four or eight birthdays if
Application to
eligible. If unable to prove date of birth with other acceptable documents,
Replace
contact License Control help desk for case-by-case consideration.
Certificate of
Citizenship or Existing Compliant or Standard. Select “I-797 N565” on the Personal
Certificate of Information page to issue for four or eight birthdays if eligible.
Naturalization
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Table 5-8 Continued: I-797 Case Type Requirements
I-797 case type: Requirements and BASS entries:
I-360 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Petition for
year from the current date. No expiration date needs entered. If the field
Amerasian,
displays, leave it blank.
Widow(er), or
Special Standard issuances. Also need an unexpired Passport. Select “I-797
Immigrant WITH EXP” on the Personal Information page and enter the expiration
date indicated on the I-797 or, if not available, one year from the notice
date as the expiration date.
I-751 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Petition to
year from the current date.
Remove
Conditions on Standard issuances. Also need an I-551 (expired or unexpired) or
Residence unexpired passport. Select “I-797 WITH EXP”. If the I-551 is unexpired or
expired less than 48 months, enter the expiration date as 48 months from
the expiration date of the I-551. If the I-551 is expired more than 48
months or not presented, enter 48 months from the notice date on the I-
797.
I-829 Compliant issuances. Also need an NR/NT proof of identity document.
Select “I-797 WO EXP” on the Personal Information page to issue for one
Petition by
year from the current date.
Investor to
Remove Standard issuances. Also need an I-551 (expired or unexpired) or
Conditions on unexpired passport. Select “I-797 WITH EXP”. If the I-551 is unexpired or
Permanent expired less than 48 months, enter the expiration date as 48 months from
Resident Status the expiration date of the I-551. If the I-551 is expired more than 48
months or not presented, enter 48 months from the notice date on the I-
797.
I-821 See section 5.8 - Temporary Protected Status for details.
Application for
Temporary
Protected Status
When attempting to verify an I-797 or I-797C, the USCIS Verification page in BASS
requires the Alien Number or I-94 number. If the I-797 does not include the Alien/USCIS
number, the applicant can obtain an I-94 printout with the I-94 number.
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5.5 I-94
Form I-94 is the paper Arrival and Departure Record issued by the Department of
Homeland Security (DHS) to foreign visitors entering the United States. The paper I-94
is usually attached to the foreign passport and contains a stamp with the departure
date. I-94s that have been automated, will display the I-94 information as a stamp in the
foreign passport in place of the paper I-94.
As of April 30, 2013, in most cases, issuance of a paper I-94 was replaced with a stamp
in the customer’s foreign passport. Refugee, asylum, and parolee customers still
receive paper I-94s with the preprinted number crossed out and the true I-94 number
hand-written.
The I-94 must be unexpired if is it their sole legal presence document. If the I-94 has no
actual date as the expiration date (“D/S” is not an expiration date), the legal presence
document (I-20, DS-2019, etc.) determines the DL/ID expiration date. Do not use a
letter from the employer/school to determine the DL/ID expiration date. There may be
some exceptions to this rule, such as military orders and letters from US Military Base
or Government offices, if the applicant has a NATO visa or A1, A2, or A3 Visa.
If the I-94 is expired or has “D/S” (Duration of Status) as the expiration date, the
customer may present additional documents indicating his or her legal presence, i.e., an
I-766, I-797, or I-797C.
Use Table 5-9 to help determine what requirements need met when an applicant
presents an I-94 as the sole legal presence document for the issuance of an Ohio
credential.
Figure 5-2: Sample image of an I-94
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Table 5-9: I-94 Requirements
I-94 situation: Requirements and BASS entries:
I-94 stamp in Compliant issuances. Also need an NR/NT proof of identity document.
Passport or Visa Select “I-94” on the Personal Information page and enter the expiration
date written on bottom of stamp.
Standard issuances. Required documents depend on the class type
listed on I-94. Contact License Control help desk for assistance. Select “I-
94” on the Personal Information page and enter the expiration date
written on bottom of stamp.
I-94 with Compliant issuances. Also need an NR/NT proof of identity document.
“indefinite” Select “I-94 Refugee WO Exp” on the Personal Information page to issue
Refugee stamp for one year from the current date.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Refugee WITH Exp” on
the Personal Information page and enter four birthdays from the current
date as the expiration date.
I-94 with Refugee Compliant issuances. Also need an NR/NT proof of identity document.
stamp with Select “I-94 Refugee With Exp” on the Personal Information page and
expiration date enter the expiration date indicated on the I-94.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Refugee With Exp” on
the Personal Information page and enter the expiration date indicated on
the I-94.
I-94 with Compliant issuances. Also need an NR/NT proof of identity document.
“indefinite” Parolee Select “I-94 Parolee WO Exp” on the Personal Information page to issue
stamp for one year from the current date.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Parolee With Exp” on
the Personal Information page and enter four birthdays from the current
date as the expiration date.
I-94 with Parolee Compliant issuances. Also need an NR/NT proof of identity document.
stamp with Select “I-94 Parolee With Exp” on the Personal Information page and
expiration date enter the expiration date indicated on the I-94.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Parolee With Exp” on
the Personal Information page and enter the expiration date indicated on
the I-94.
I-94 with Compliant issuances. Also need an NR/NT proof of identity document.
“indefinite” Asylum Select “I-94 Asylum WO Exp” on the Personal Information page to issue
stamp for one year from the current date.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Asylum With Exp” on
the Personal Information page and enter four birthdays from the current
date as the expiration date.
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Table 5-9: I-94 Requirements
I-94 situation: Requirements and BASS entries:
I-94 with Asylum Compliant issuances. Also need an NR/NT proof of identity document.
stamp with Select “I-94 Asylum With Exp” on the Personal Information page and
expiration date enter the expiration date indicated on the I-94.
Standard issuances. The applicant does not need to present any
additional legal presence documents. Select “I-94 Asylum With Exp” on
the Personal Information page and enter the expiration date indicated on
the I-94.
I-94 stamped as See Table 5-3 in section 5.3.1 Acceptable I-551 Documents for details.
temporary I-551
I-94 indicating Compliant issuances. Also need an NR/NT proof of identity document.
CFA/FSM, Select “I-94” on the Personal Information page. Enter one year from the
CFA/MIS, or current date as the expiration date.
CFA/PAL with
Standard issuances. Also need an unexpired Passport from Federated
“D/S” as date
States of Micronesia (FSM), Republic of Marshall Islands (RMI), or Palau.
May also have an I-766 (category A08) with an expiration date other than
D/S. Select “I-94” on the Personal Information page and enter four
birthdays from the current date as the expiration date.
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Deputy Registrar Procedure Manual – Proof of Identity
5.6 SEVIS I-20 AND DS-2019
The Student Exchange Visitors Information System (SEVIS) is a web-based system that
allows schools and other sponsoring organizations to maintain data regarding
international nonimmigrant students and exchange visitors in the United States. I-20 (F
or M student visa holders) or DS-2019 (J exchange visa holder) forms are issued to the
student, dependent spouse, and dependent children.
In all cases, the school listed on the I-20 or DS-2019 can be located in any state and
since USCIS allows students to enter the country 30 days prior to the start of school, the
Ohio credential can be issued up to 30 days prior to the beginning date of school.
Figure 5-3: Sample image of an Figure 5-4: Sample image of a
I-20 with SEVIS DS-2019
Use Table 5-10 to help determine what requirements need met when an applicant
presents an I-20 or DS-2019 for the issuance of an Ohio credential.
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Table 5-10: I-20 and DS-2019 Requirements
Document The applicant must also present: / Requirements and
presented: BASS entries:
I-20 with SEVIS The Ohio credential can be issued up to 30 days prior to the start of
number the I-20.
Compliant issuances. Also need an NR/NT proof of identity
document. Select “I-20” on the Personal Information page and enter
the expiration date displayed on the first page of the I-20.
Standard issuances. Also need an unexpired Passport. Select “I-20”
on the Personal Information page and enter the expiration date
displayed on the first page of the I-20.
I-20 with SEVIS The Ohio credential can be issued up to 60 days prior to the start of
number and Optional the OPT.
Practical Training
Compliant issuances. Also need an NR/NT proof of identity
(OPT) indicated on
document. Select “I-20” on the Personal Information page and enter
page 3
the OPT expiration date.
Standard issuances. Also need an unexpired Passport and EAD
(Employment Authorization Document) or I-797 with case type I-765.
Select “I-20” on the Personal Information page and enter the OPT
expiration date.
I-20 with SEVIS The Ohio credential can be issued up to 60 days prior to the start of
number and the CPT.
Curriculum Practical
Compliant issuances. Also need an NR/NT proof of identity
Training (CPT)
document. Select “I-20” on the Personal Information page and enter
indicated on page 3
the CPT expiration date.
Standard issuances. Also need an unexpired Passport. Select “I-20”
on the Personal Information page and enter the CPT expiration date.
DS-2019 Compliant issuances. Also need an NR/NT proof of identity
document. Select “DS-2019” as the document on the Personal
Information page and enter the expiration date displayed on the DS-
2019.
Standard issuances. Also need an unexpired Passport. Select “DS-
2019” as the document on the Personal Information page and enter
the expiration date displayed on the DS-2019.
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5.7 I-766 - EMPLOYMENT AUTHORIZATION DOCUMENT
USCIS issues an I-766 Employment Authorization Document (EAD) to noncitizens to
provide temporary employment authorization.
Compliant issuances. If the applicant presents an I-766 for a Compliant credential
issuance see section 5.1 - Documents for NR/NT Compliant Credential Issuance for
additional information.
Standard issuances. If the applicant is requesting a Standard credential, enter the
expiration date of the card. If the card is expired and the customer presents additional
documents, see the section for that specific document for instructions.
Example of an EAD 02-2016 revision issued prior to and concurrently with 12-2021
revision (valid until expiration):
Example of an EAD 12-2021 revision introduced January 30, 2023:
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5.8 TEMPORARY PROTECTED STATUS
Temporary Protected Status (TPS) is granted by USCIS to an individual who cannot
safely return to his or her country of nationality or whose country of nationality cannot
handle the return.
Important: Contact the License Control help desk for assistance with all individuals
with TPS.
Individuals who have TPS must present an unexpired foreign passport. They may also
have an unexpired or expired EAD with category A10, A11, or A12, two I-797s with case
types I-765 and I-821. If the EAD qualifies for an automatic extension, the I-797 with
case type I-765 is not required.
Exception: Individuals who have TPS from Liberia must present a valid passport,
expired EAD with category A10 A11, or A12. The I-797s are not required.
5.9 VISA
A Visa is a document that temporarily allows the applicant to be in the U.S. In most
cases, a Visa cannot be used as the main document to issue an Ohio credential. If the
customer’s situation is not covered in other sections of this chapter (such as A visa,
NATO visa, etc.), contact the License Control help desk for assistance.
5.10 OTHER
Canadian and Mexican applicants may not have a Visa. If not, the applicant must
present an unexpired Passport, and unexpired I-94. Select “I-94” in BASS and enter the
I-94 expiration date. If the I-94 is expired, an I-797 with an acceptable case type (usually
I-129, I-765, or I-539) must be presented.
Applicants from American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and
Virgin Islands (U.S. Territories) can present a U.S. passport/passport card to prove their
status in the U.S.
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6 OFFENDER RELEASE CARDS
Offender release cards are issued to individuals released from a correctional facility to
aid the person in obtaining a state credential. Offender release cards are issued by the
following departments:
• Ohio Department of Rehabilitation and Corrections (ODRC)
• Department of Youth Services (DYS)
• U.S. Probation Department Northern District
• U.S. Probation Department Southern District
Use of the offender release card as identification is dependent on the applicant’s status
in the U.S. and the transaction being requested. When an applicant presents an
offender release card to prove all five elements, only a Standard credential can be
issued. See Table 6-1 for information about the use and requirements.
Table 6-1: Offender Release Card Use - Status and Transaction
Applicant’s status in U.S. Offender release card is Additional documents
and request: valid for: required:
U.S. citizen requesting a An offender release card No other identity documents
Standard non CDL credential containing all required are required unless
information as described in information is missing or
this section is acceptable incorrect.
evidence of the person’s
identity.
U.S. citizen requesting a An offender release card Proof of U.S. citizenship must
Standard CDL credential containing all required be presented along with the
information as described in offender release card for the
this section is acceptable to CDL to be issued.
prove all elements except
U.S. citizenship.
Permanent and Temporary An offender release card The applicant must present
residents requesting any presented by a foreign acceptable documents to
credential national is not acceptable for prove all five elements.
proof of identity.
If an offender release card is not acceptable or has missing or incorrect information,
return it to the applicant. The applicant must return with a corrected card or present
acceptable documents to prove all five elements. There are two exceptions:
• When an offender release card is presented for a CDL issuance – offender
release card and proof of U.S. citizenship must be presented
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• When an SSA mismatch code is returned in BASS – offender release card and
proof of SSN must be presented
If the applicant has a record on file that needs updated with a name change (not an
error), the applicant must present documents to prove all five elements.
When an applicant’s information is not verified through BASS with the SSA, a reject
error code displays and the applicant must present an additional form of identification to
prove SSN.
Confiscate the offender release cards at the time of an Ohio credential issuance and
shred the card by close of the following business day, unless held for investigations.
6.1 ODRC OFFENDER RELEASE CARD
The ODRC offender release card is a green
plastic card with white and yellow text.
The front of the card must contain all of the
following information as displayed in the
image:
• “Ohio Department of Rehabilitation
and Correction”
• “For BMV Use Only”
• “OFFENDER RELEASE CARD”
• Black seal
If the photo background is not
• Two images of the individual with an
orange:
orange background
• “Expires 120 days after:
The applicant must call Corrennia
XX/XX/XXXX” – must be unexpired
Price-Jackson at the Office of
• Individual’s signature
Offender Re-Entry at (614) 752-0627
• Individual’s date of birth
and provide his or her name, card
• Individual’s SSN number, and offender release card
• Card ID number issue date to obtain a new card.
• Individual’s name
The back of the card may or may not contain a magnetic stripe. Cards without a
magnetic stripe are acceptable as long as all other features and identifiers are
contained on the card.
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6.2 DYS OFFENDER RELEASE IDENTIFICATION CARD
The DYS Youth Offender Release Identification Card (YO-RIC) is a white plastic with
green text.
The front of the card must contain all of the following information as displayed in the
image:
• “Ohio Department of Youth Services”
• “Release Identification”
• Color DYS seal
• Two images of the individual with an
orange background
• Issue date
• Expiration date (45 days from issue
date) – must be unexpired
• Individual’s signature
• Individual’s date of birth
• Individual’s SSN
• Individual’s name
The back of the card must contain the following:
Property of:
Ohio Department of Youth Services
Bureau of Parole-Reentry Services
30 W. Spring St., 5th Floor
Columbus, Ohio 43215
Applicants who hold the YO-RIC may be accompanied by a parole officer or DYS
caseworker, who is permitted to complete the BMV 2336 and cosign for the applicant.
Only a Standard credential can be issued when an offender release card is presented.
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6.3 U.S. PROBATION DEPARTMENT NORTHERN DISTRICT OF OHIO
OFFENDER RELEASE CARD
The Northern District of Ohio issues a hunter green laminated paper card with white and
yellow text.
The front of the card must contain all of the following information as displayed in the
image:
• “U.S. Probation Department Northern
District of Ohio”
• “For Ohio BMV Use Only”
• “OFFENDER RELEASE CARD”
• Gold Federal seal
• Two images of the individual with a
white background
• “Expires 120 days after: XX/XX/XXXX”
– must be unexpired
• Individual’s date of birth
• Individual’s name (displayed twice)
• Individual’s SSN
• Card ID number
6.4 U.S. PROBATION DEPARTMENT SOUTHERN DISTRICT OF OHIO
OFFENDER RELEASE CARD
The Southern District of Ohio issues a hard plastic, hunter green card with yellow and
white text.
The front of the card must contain all of the following information as displayed in the
image:
• “U.S. Probation Department Southern
District of Ohio”
• “For Ohio BMV Use Only”
• “OFFENDER RELEASE CARD”
• Color Federal seal
• Two images of the individual with a
white background
• “Expires 120 days after:
XX/XX/XXXX” – must be unexpired
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• Individual’s signature
• Individual’s date of birth
• Individual’s SSN
• Card ID number
• Individual’s name
7 SEX (GENDER)
Every Ohio credential application is required by R.C. 4507.06(A)(1)(a) to include the
applicant’s sex. If the applicant’s sex appears on one or more of the acceptable
documents presented to prove the five elements, that information (along with the BMV
5745, if applicable) must be used when recording the designation in BASS.
The sex recorded on an application must indicate male or female. “Unknown” (X) or
non-binary options are not permitted for issuance of the Ohio credential. “Unknown” is
used by law enforcement or internal BMV sections when a record is created and the
individual’s sex is not known.
If documents presented to prove the five elements do not indicate the applicant’s sex,
the applicant is permitted to declare his or her sex without providing additional
documentation. However, once a person’s sex is on record, it can only be changed if
either of the two situations below apply:
• The applicant presents acceptable evidence proving the original designation was
recorded incorrectly.
• The applicant complies with the BMV’s Declaration of Gender Change
procedures.
7.1 DECLARATION OF GENDER CHANGE PROCEDURES
The Declaration of Gender Change procedures are described below. If the applicant
requests a change to the sex (gender) displayed on his or her Ohio credential, the
applicant must complete the BMV 2369 Declaration of Gender Change application and
submit it to the BMV. The BMV 2369 is available:
• At Deputy Registrar Agencies as a print on demand document in BASS
• Online by visiting the BMV website at
https://publicsafety.ohio.gov/static/bmv2369.pdf
• By sending an e-mail to BMVOnlineServices@dps.ohio.gov
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Deputy Registrar Procedure Manual – Proof of Identity
The BMV will correct the applicant’s record and mail a Notice of Correction letter to the
applicant with instructions to purchase an updated Ohio credential.
When an applicant presents a Notice of Correction letter at your agency, follow the
instructions on the letter. Scan the Notice of Correction letter with the credential
issuance and retain it with the day’s work. Follow the kerchunk procedures in chapter 1
of DR Manual–Drivers.
If the applicant also requests a name change, name change requirements must be met
as described in section 2.1 - Full Legal Name & Date of Birth Requirements of this
chapter.
8 INTERNATIONAL DRIVING PERMIT
In addition to having a valid foreign driver license, visitors are advised to carry an
International Driving Permit (IDP), as authorized by the 1943/1949 or 1968 conventions,
or attach an English translation to the national driver license.
Visitors from foreign countries can obtain an IDP in their native country prior to arriving
in the U.S. The IDP is translated into the nine official languages of the United Nations,
which includes English, and serves as a translation to be used in conjunction with the
visitor’s valid driver license.
Follow fraudulent document procedures, including confiscation, when an International
Driver License or Permit issued over the internet is presented.
9 ACCEPTABLE SIGNATURES
An applicant is not required to sign his or her name exactly as it displays on the
application. However, the applicant is required to sign his or her legal signature, which
is the signature used to sign legal documents, checks, etc. The applicant is not
permitted to sign using additions or titles as a part of the signature. Additions include
“without prejudice” or references to “U.C.C.” Titles include “Dr.” and “Mrs.”
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Deputy Registrar Procedure Manual – Proof of Identity
The signature collected on the signature pad at the workstations for Ohio credential
issuance indicates the applicant agrees to and understands the information regarding
the issuance. The signature also displays on the printed Ohio credential.
Children unable to sign. If a child is too young to review the content and sign his or
her own name, the parent or guardian must sign the child’s name.
Other applicants unable to sign. If the applicant is unable to sign his or her own name
for any reason other than being too young, the procedures below should be followed. In
both situations, the person assisting the applicant must present identification.
If the applicant is able, he or she must mark an “X” on the signature pad or signature
line and the person assisting the applicant must write the word “by” and sign his or
her own name after the X.
If the applicant is unable to mark an “X” for the signature, the person assisting must
mark an “X” then write “by” and sign his or her own name on the signature pad or
signature line.
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